8 Steps to Perfecting Your Email NewsletterFebruary 5, 2019 by AACD Executive Office
by JOY GENDUSA, CEO
1. A Predictable Schedule.
A newsletter’s frequency isn’t nearly as important as its predictability and dependability. Depending on the industry, businesses can send their newsletter weekly, monthly or quarterly. A cosmetic dentist’s newsletter doesn’t need to be as frequent—monthly or quarterly may be enough. The key is keeping your newsletter on a consistent schedule, so prospects can predict when it will arrive and look for it.
2. A Targeted Audience
Who are you sending this newsletter to? Are you looking to nurture leads from “prospective” patient to “new” patients? Are you looking to keep current patients coming back for check-ups? You have to know what you want to accomplish with your email newsletter. Then, you can target that audience. When you target a specific audience, you can make your newsletter highly relevant to one group, making the news personal to them. The content will be much more compelling.
3. Useful, Valuable and Shareable Content
It’s what’s on the inside that counts. Your content is the most crucial part of the perfect email newsletter. People receive crazy amounts of email these days, as I mentioned earlier. They simply will not read your newsletter unless they get something out of it.
4. New Subscribers
You are targeting a specific group with your newsletter, but that doesn’t mean you can’t add more people to your email list. You want to reach as many relevant people with your newsletter as possible. To attract more subscribers, add a contact form to your website. If visitors like what they see and want to learn more, they will sign up for your newsletter. This continually adds new opportunities for your newsletter to generate revenue. Also, you should always add new leads you get through referrals or calls to your office to your email database. Get an email address from every prospective patient you come into contact with. Your newsletter can help nurture those leads until they become patients.
5. Company News and Updates
The Nielsen Norman Group recently surveyed email newsletter users and found that 60% of newsletter users rated company news as VALUABLE content for an email newsletter. That means a majority of email newsletter users generated more revenue from their newsletter when it included a section for company news and updates. This section keeps prospective patients tuned in to your practice and lets them know about new products or services you’re offering. The section connects your practice and your prospective patients, which, over the long term, yields more appointments and more revenue.
6. Special Offers and Subscription Incentives
Who doesn’t like discounts? Special offers and bonuses are always attractive to your prospective patients, and they can be powerful motivators for people to subscribe to and read your newsletter. Providing an e-mail address seems like a minimal investment to consumers when there’s an opportunity for a discount on dental services.
7. Links to Drive Traffic to Your Website
In Step 4, we discussed getting new subscribers from your website traffic. Now, go the other way and turn your subscribers into regular website visitors. Provide links to specialized landing pages, and product or service pages where they are relevant to your newsletter’s content.
8. As Many Contact Opportunities As Possible
You want prospective patients to become actual patients. You want them to call your office and schedule an appointment. They can’t do that if you don’t provide contact information, so feature as much contact information as possible in prominent locations in your newsletter. Two good locations are at the top of your newsletter and in your email signature.
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